Our client, an Engineering manufacturing company in Roodepoort is urgently looking to appoint a competent Debtors Controller (Commencement date : January 2025)
Qualifications & Experience
- Matric & Relevant Qualification in Bookkeeping, Accounting, Finance,
- Certifications in Credit Management or similar field
- Proficiency in Sage Evolution, Excel and Word.
- 3-5 years of experience in debtors control in manufacturing industry
- Strong understanding of credit control, debt collection, invoicing, and managing overdue debts.
- Experience in preparing and reviewing export documentation, including Certificates of Origin, SADC Certificates, SAD500, and Customs Clearance.
Duties
Debtors Control
- Communicate with customers to determine if a Certificate of Origin or SADC Certificate is needed and ensure approval and completion of these documents.
- Prepare export documentation, including Commercial Invoices, Export Tariff Headings, Packing Lists, and coordinate shipment collection.
- Process and follow up on credit applications, ensuring all required information received and verified.
- Prepare invoices and proof of delivery (PODs) for customers.
- Manage and send monthly statements to customers with outstanding balances.
- Chase overdue debts, resolve customer queries, and maintain strong client relationships.
- Review debtors’ balances, manage aged debt analysis, and ensure payments correctly allocated.
- Ensure transport arrangements confirmed before deliveries are scheduled.
- Maintain client portal entries (e.g., ARIBA, COUPA) and filing of debtor records.
Internal Sales:
- Track RFQs and orders received via email or client portals.
- Resolve discrepancies between orders and quotes and liaise with clients and estimators.
- Enter order details, create job bags, and ensure all supporting documentation is processed.
- Coordinate customer communications, confirm delivery dates, and present order updates during production meetings.
- Ensure order schedules align with Sage Evolution.
Petty Cash:
- Manage petty cash, ensure funds are available and properly documented.
- Reconcile petty cash transactions in Sage Evolution and ensure casual worker payments are made weekly.
General Administration:
- Maintain client portal information (e.g., BBBEE, Tax Clearance, etc.).
- Oversee motor vehicle fleet administration, including fleet card management, license renewals, roadworthy tests, and fines.
- Ensure compliance with documentation (NATIS) and manage company vehicle registrations.